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The amendments in the draft are marked in red below.
1. Slightly modify the documents required for cosmetic notification in Indonesia
The remaining validity period of GMP-related certification documents is adjusted from the current at least six months to at least three months.
Applicant | Document Requirements in the Draft |
Cosmetic importer | 1. A statement letter of not being involved in crimes in the cosmetic industry stamped by the board of directors or company head 2. A letter of recommendation as a notification applicant from the local UPT BPOM Head 3. Business license 4. An authorization letter with a minimum remaining validity period of six months (in Indonesian or English) 5. The notarized agreement (a minimum remaining validity period of six months) between the applicant and the manufacturer outside Indonesia 6. The legalized CFS, for imported cosmetics produced by companies located outside ASEAN 7. The GMP certificate or a statement letter for implementing GMP for imported cosmetics produced by companies located in ASEAN. The minimum remaining validity period is six months 8. The GMP certificate with a minimum remaining validity period of three months, for imported cosmetics produced by companies located outside ASEAN or commissioned by companies located in ASEAN 9. A copy of the trademark certificate (if any) 10. A copy of the license agreement between the trademark owner and the applicant (if any) 11. A stamped statement letter stating that the applicant is willing to cancel the notification number if there is another party who is more entitled to the cosmetic brand |
Cosmetic company located in Indonesia | 1. GMP certificate or a fulfillment certificate for GMP aspects with a minimum remaining validity period of three months 2. A statement letter of not being involved in crimes in the cosmetic industry stamped by the board of directors or company head 3. A copy of the trademark certificate (if any) 4. A copy of the license agreement between the trademark owner and the applicant (if any) 5. A stamped statement letter stating that the applicant is willing to cancel the notification number if there is another party who is more entitled to the cosmetic brand |
Cosmetic individual business/business entities that commission other companies located in Indonesia to produce cosmetics | 1. A letter of recommendation as a notification applicant from the local UPT BPOM Head 2. Business license 3. The production contract (a minimum remaining validity period of six months) with the manufacturer that has obtained the GMP certificate (a minimum remaining validity period of three months) 4. A statement letter of not being involved in crimes in the cosmetic industry stamped by the board of directors or company head 5. The trademark certificate or trademark license agreement 6. A stamped statement letter stating that the applicant does not use notified cosmetic product name and is willing to cancel the notification number if there is another party who is more entitled to the cosmetic brand |
2. Clarify the requirements for importers and commissioning manufacturers
Before applying for notification, importers or companies that commissioning other companies to produce cosmetics (hereafter referred to as "commissioning manufacturer") must obtain a letter of recommendation as a notification applicant from the local UPT BPOM Head. The draft:
Clarifies the requirements when importers and commissioning manufacturers act as notification applicants.
1. The notification application is submitted by the leadership/director of the company who is not involved in crimes in the cosmetic industry
2. Have a technical person in charge, evidenced by a photocopy of the National Identity Card (KTP), diploma, and the cooperation agreement between the technical person in charge and the company leadership
3. Have documents for procurement and distribution of cosmetics in the form of: 1) written procedures and records of cosmetics procurement, receipt, storage, and release 2) cosmetics inventory records/stock cards 3) written procedures and records of complaints handling 4) written procedures and records of cosmetics withdrawal and disposal 5) written procedures and records of remained sample handling
4. Meet facility requirements, including the sanitation of facilities and product storage areas |
Adds Annex IV, which details the procedures and specific requirements for the application of recommendation letter.
3. Add a situation that allows the use of previously notified cosmetic product names
One cosmetic product name can only be notified by one notification applicant, except for the following two situations:
The previously notified cosmetic product name can be used for the notification submitted by the applicant's affiliated company. A statement letter proving the affiliation issued by the parent company and an approval letter issued by the owner of the previously notified cosmetics are required;
The previously notified cosmetic product name can be used for the notification of the same product aimed at different marketing targets. An approval letter issued by the owner of the previously notified cosmetics is required.
4. Other Amendments
1) Add notification application requirements for applicants with multiple manufacturing sites.
2) Add notification application requirements and notification template for the cosmetic product set.
3) Add two situations that allow applicants to apply for notification information changes, and clarify the change application process.
Change of the applicant’s company name (the product distributorship or ownership is not changed);
Change of the applicant’s company address (the address of the manufacturing site is not changed);
Changes in product packaging size and type;
Addition of manufacturers for product packaging;
Addition of manufacturing sites.
4) Clarify that cosmetics for export only do not require notification.
Notes: The draft does not modify the procedures of cosmetic product notification in Indonesia.
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