[Updated] Canada Updates Cosmetic Notification Form

Section 2: Product

1) A new optional field will be introduced for directions of use, allowing notifiers to input usage instructions as they appear on the product label;

2) Additionally, a new optional field for warning and cautionary statements will be added, enabling notifiers to include these statements as displayed on the label.

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Section 3: Notifier

A new field will allow the notifier to specify their preferred language of correspondence.

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Section 4: Manufacturing, importing, label and other contact

1) The section will be renamed to “Manufacturing, Importing, Label, and Other Contact” to better reflect its purpose;

2) A new contact type, “Formulator or Third-Party Manufacturer,” will be added. This contact type refers to the person who formulated the cosmetic or the third party who manufactured the cosmetic;

3) Importers must include information about the person or organization that formulated, manufactured, or processed the product on their behalf. Use the “Formulator or Third-Party Manufacturer” contact type for this purpose;

4) A Canadian address will be mandatory for manufacturers or importers. The system will validate and require a Canadian address in this section.

In addition to the “manufacturer” or “importer” information required under the Cosmetic Regulations, details about the “label contact” must always be provided.

Section 5: Product ingredients

1) The “Ingredient Name” section will clarify that either the “INCI Name” or “Chemical Name” must be provided;

2) The “INCI Name” search function will display up to ten entries in the drop-down menu (implemented in November 2024);

3) A new subsection titled “Concentration” will precede the “Exact Concentration" field;

4) Notifiers must either provide the “exact concentration” or select an appropriate “concentration range;”

5) When selecting a concentration range, the upper and lower concentration fields will reflect the updated concentration ranges. Once selected, the upper and lower concentration fields cannot be edited;

6) A “Reset Concentrations” button (implemented in November 2024) will allow notifiers to clear concentration data if entered incorrectly.

1) If an ingredient lacks an INCI name or shows as “Not Found” when using the search function, enter its name in the “Other Chemical Name” field;

2) Use the “Search Ingredient” button to validate the ingredient. Any applicable conditions will appear in the “Condition of Use” field;

3) Notifications containing “Not Found” ingredients can still be submitted but may trigger further review by Health Canada. Double-check spelling, spaces, and punctuation before submission;

4) Additional documents, such as Material Safety Data Sheets (MSDS) or Certificates of Analysis, can be uploaded in Section 6 to help identify “Not Found” ingredients.

Section 6: Documents and pictures

1) According to paragraph 30(1)(b) of the Cosmetic Regulations, copies of labels and inserts containing the required information (per paragraph 22–24) must be submitted with the notification;

2) Choose “Label - Text” for text-only labels or “Label - Marketplace” for labels with graphics or printer proofs.

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Section 9: How to view/edit the previous CNF

1) For amendments, once the previously saved hcxs file is uploaded, information about the product type (e.g., leave-on or rinse-off) will be required;

2) When submitting amendments, notifiers must provide either the exact concentration or make a selection from the updated concentration ranges before submission;

3) For discontinuation notifications (starting   from October 9, 2024), newly required fields will not be mandatory for the “discontinue sale” notification type.

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